Recording and Reporting of Occupational Injuries and Illnesses

Annual Summary Through the Recording Year 2001 §1904.5

An annual summary of occupational injuries and illnesses for each establishment must be posted by employers. The summary for 2001 must be presented on the OSHA 200 Log and must contain information regarding the calendar year for 2001, the company name, the name and address of the establishment, a signature certifying the accuracy of the information, the person's title, and the date. The summary must be posted no later than February 1 and must remain posted until March 1, 2002. It must be posted in a conspicuous place or places where notices to employees are customarily posted.

Annual Summary Beginning with the Recording Year 2002 §1904.32

The OSHA 300A Summary of Work-Related Injuries and Illnesses is a new form for posting the annual summary of injuries and illnesses. For the calendar year 2002 and thereafter, you must fill out the OSHA 300A summary and post in from February 1 through April 30. Your first posting will be February1 through April 30, 2003.

At the end of each calendar year:

• Review your 300 Log to verify that the entries are complete and accurate, and correct any deficiencies identified.
• Create an annual summary by totaling the columns on the 300 Log. If you had no recordable cases, enter zeros for each column total. Using the OSHA Form 300A (or an equivalent), enter the calendar year covered, the company's name, establishment name, establishment address, annual average number of employees covered by the 300 Log, and the total hours worked by all employees covered by the Log. If you are using an equivalent form, also include the employee access and employer penalty statements found on the OSHA 300A Summary.
• Certify that the information is accurate. A company executive must certify that he or she has examined the 300 Log and believes that the summary is correct and complete. The company executive may be the owner (only if the company is a sole proprietorship or partnership), an officer in the corporation, the highest ranking official (or immediate supervisor) working at the establishment.
• Post a copy of the annual summary in each establishment in a conspicuous place or places where notices to employees are customarily posted. Post it no later than February 1 of the year following the year covered by the records and keep the posting in place until April 30. Ensure that it is always available for viewing by employees.

If no injuries or illnesses occurred during the year, zeros must be entered on the totals line and the form must be posted for the same time period